Voice over Internet Protocol(VoIP) is a technology which let everyone to make calls over internet using phone. It is most use technology, with the rise of broadband VoIP is more chosen by everyone- business persons and consumers.
You might be familiar to an IP address, that’s your Internet Protocol address. An IP address is how computers and devices communicate with each other on the internet. VoIP isn’t actually all that new. Telephony has relied on digital lines to carry phone calls since the late 90s. VoIP is a cost-effective way to handle an unlimited number of calls.
Old phone use analog lines to carry voice signals. If you want to make calls, you have to have extra wiring install. This is very problematic as it is not important that you will get a good wire collection everywhere.
Many businesses rely on specialize hardware for phone service. This equipment is known as a Private Branch Exchange (PBX). It connects internal phone extensions to the public telephone network. PBXs are generally quite costly to set up and maintain.
Working of VoIP
This network works on the internet, in the form of data packets all the voice messages are send.
Here are steps that how VoIP network works:
- Your phone connects to your switch or router in your Local Area Network (LAN).
- When you dial a telephone number, your IP phone tells your VoIP service provider to call the other party.
- Your VoIP service establishes the call and exchanges data packets from your IP phone.
- Your VoIP phone converts these digital signals back into the sound you can hear.
Cloud-based PBXs are responsible for features like voicemail, conferencing, and call routing. When you think about it, they act as their own full-service phone companies that you control.
Benefits of VoIP:
- Lower cost – Many consumers and businesses alike have realized substantial cost savings and lowered their phone bills by over 60%.
- High-quality sound – There’s a noticeable difference in the call quality, so the audio isn’t muffled or fuzzy.
- Advanced features – Leverage premium features to run your company such as auto attendants, call recording, and call queues. They’re often included with business phone service plans.
- Remote-ready – Use your phone service wherever you work. No technical setup is necessary if you work from home.
- Call anyone worldwide – International long distance rates are as low as $0.04 per minute to call Mexico or $0.01 to reach the United Kingdom.
- Needs a high-speed internet connection – VoIP doesn’t work well on dial-up or satellite-based internet connections. You’ll need at least 100 kbps (0.1 Mbps) per phone line.
- Emergency services limitations – In the unlikely event you need to call 911 from your VoIP phone, you need to tell the operator your actual location. Voice over IP systems default to sending your company’s mailing address to public safety operators.
- Makes analog phones obsolete – Voice over IP uses new technology that doesn’t rely on analog signals. You’ll likely want to upgrade outdated phone handsets. Read our advice later to find out how you can get a free VoIP phone.
Features of VoIP Phone System
Mobile and Desktop Apps
Now you won’t miss any calls if you are not in your office, as you can use the apps to attend the calls. You can make any kind of calls like conference calls, job calls and exchange messages.
Project a professional image with a phone menu that greets incoming calls. If you’ve called a company and had to press 1 for sales, 2 for support, you’ve used an auto attendant.
An auto attendant helps you direct callers to the right person or department. You can forward calls to your voicemail or elsewhere outside of business hours.
Call encryption and VoIP security
VoIP security is top of mind for business owners. Telephone calls carry confidential information like credit card numbers and HR conversations. You must protect these assets, or it could cost you.
VoIP is safe and secure even as data packets travel through the internet. IP phone systems have built-in security to stop bad actors from tapping your calls.
Ask your VoIP service provider about call encryption. VoIP technologies like TLS and SRTP scramble call data making eavesdropping near impossible.
You should consider whether a VoIP provider is accredited and meets industry standards. It’s handy to have a requirements checklist when selecting a business phone service.